Job Summary:
We are seeking a detail-oriented and proactive Admin – US IT Staffing professional to support our recruitment team and back-office operations. The ideal candidate will have experience in resume formatting, working with Applicant Tracking Systems (preferably CEIPAL), generating reports, and ensuring compliance standards are met. Strong communication skills, Excel proficiency, and the ability to handle multiple administrative tasks efficiently are essential for success in this role.
Key Responsibilities:
- Resume Formatting: Format and polish candidate resumes to align with client-specific standards and presentation styles.
- Requisition Management: Send job requisitions to relevant stakeholders or vendors as per internal processes.
- ATS Management: Work with CEIPAL ATS to track, update, and manage candidate records and job workflows.
- Report Generation: Create daily/weekly/monthly reports from CEIPAL for performance tracking and team analysis.
- Compliance Handling: Ensure all documentation, candidate records, and submissions meet compliance and audit standards.
- Excel & Word Tasks: Utilize Microsoft Excel for data management and reporting, and Microsoft Word for document preparation and formatting.
Required Skills and Qualifications:
- 1–2 years of administrative experience in US IT Staffing or a similar industry.
- Proficient in CEIPAL or similar ATS platforms.
- Strong skills in Microsoft Excel (formulas, filtering, formatting) and Word (document editing and formatting).
- Coordinate with internal Delivery, sales and accounts team.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize work, and meet deadlines.
- Detail-oriented with a strong sense of accountability and organization.
- Understanding of basic staffing compliance requirements (e.g., documentation, submission standards).
Preferred Qualifications:
- Familiarity with US employment terms (W2, C2C, 1099, etc.)
- Experience working in a fast-paced staffing environment.
- Exposure to other recruitment tools and VMS portals is a plus.
