Position Title: Accounts Receivable Executive
Department: Finance & Accounting
Reports To: Team Lead / Financial Controller
Shift Timing: U.S. Eastern Standard Time (EST) Working Hours
Position Summary:
We are looking for a detail-oriented and proactive Accounts Receivable Executive to support collections, cash application, customer account reconciliation, and reporting for a U.S.-based business. This role is ideal for someone with 1-2 year of experience with Accounts receivable, particularly in a VMS (Vendor Management System) driven environment, who is eager to build expertise in U.S. AR processes.
Key Responsibilities:
Cash Application & Payment Reconciliation
- Record and apply incoming customer payments (ACH, checks) in Intuit QBO.
- Perform daily cash application and bank matching in Intuit QBO.
- Identify, report, and resolve payment discrepancies, short payments, or unapplied cash.
- Coordinate with internal teams to ensure proper allocation of receipts.
Customer Account Reconciliation
- Reconcile customer accounts and maintain accurate AR balances.
- Investigate and resolve billing vs. payment differences.
- Track unapplied cash, credits, and deductions.
Timesheets, Billing & VMS Coordination
- Work with data from VMS systems (e.g., DotStaff, CAI, Magnite, Agilene etc.) to track Timesheet approvals, invoices and payments.
- Support reconciliation between VMS records and the accounting system (e.g., invoices, receipts).
- Assist in maintaining accurate customer-wise AR records for each consultant/project.
Aging & Collections Support
- Prepare and share AR aging reports on a weekly basis.
- Follow up with customers, internal teams (via email) on outstanding invoices as per guidance.
- Escalate delayed payments or disputes to the Team Lead.
- Maintain notes on collection status and customer communications.
Month-End Close Support
- Support month-end close activities related to AR.
- Assist in reconciling AR subledger to general ledger.
- Help identify missing invoices, unapplied cash, or reconciliation gaps.
- Assist in basic month-over-month AR movement / aging analysis.
General Accounting Support
- Maintain proper documentation for all AR transactions.
- Support audit requests related to receivables and collections.
- Ensure adherence to accounting policies and internal controls.
- Perform ad hoc tasks assigned by the Team Lead / Supervisor / Financial Controller.
Required Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field.
- 1–2 years of experience in Accounts Receivable / Accounting.
- Experience working with VMS systems (mandatory), such as DotStaff, CAI, Magnite, Agilene, etc.
- Basic understanding of AR processes and cash application.
- hands on experience with:
- Intuit QuickBooks Online (QBO)
- Microsoft Excel
- Ability to work during U.S. EST business hours.
- Strong attention to detail and willingness to learn.
Preferred Qualifications:
- Exposure to U.S. staffing / consulting business model.
- Understanding of invoice-to-cash cycle.
- Experience with reconciliations and aging reports.
Key Competencies:
- Attention to detail and accuracy
- Strong reconciliation and follow-up skills
- Good communication skills (especially written for collection emails)
- Ability to manage multiple customer accounts
- Willingness to learn and adapt
- Basic analytical thinking
