Position Title: Accounts Payable Executive
Department: Finance & Accounting
Reports To: Team Lead / Financial Controller
Shift Timing: U.S. Eastern Standard Time (EST) Working Hours
Position Summary: We are seeking a motivated and detail-oriented Accounts Payable Executive to support day-to-day accounts payable operations, payroll processing, reconciliations, and month-end activities for our U.S.-based business. This role is ideal for someone with ~1 year of experience who is eager to learn U.S. accounting processes and grow within a fast-paced finance environment.
Key Responsibilities:
Accounts Payable & Vendor Management:
- Assist in processing vendor bills and invoices in an accurate and timely manner.
- Support vendor payment processing (ACH, wire, checks) as per approval workflows.
- Maintain and update vendor records and documentation.
- Assist in vendor statement reconciliations and follow up on discrepancies.
- Track and support AP aging and payment schedules.
Payroll Support:
- Assist in processing U.S. payroll for C2C/1099 contractors and W2 employees using ADP.
- Help validate payroll inputs such as timesheets and reimbursements.
- Coordinate with internal teams for payroll-related data collection.
1099 Administration:
- Support preparation and issuance of 1099s via Intuit QuickBooks.
- Maintain records of contractor payments and W-9 documentation.
Banking & Reconciliations:
- Assist in performing bank reconciliations and identifying differences.
- Categorize and review credit card transactions in Intuit QuickBooks Online (QBO).
- Maintain proper documentation for all transactions and reconciliations.
Month-End Close Support:
- Support the month-end close process by completing assigned tasks within timelines.
- Assist in basic month-over-month expense analysis for AP-related accounts.
- Help identify missing entries, incorrect coding, or unusual transactions.
- Assist in the preparation of accruals and prepaid schedules under supervision.
General Accounting Support
- Support audit requirements by organizing and sharing required documents.
- Follow accounting policies and internal control procedures.
- Perform data entry and other routine accounting tasks.
- Assist with ad hoc tasks assigned by the Team Lead / Supervisor / Financial Controller.
Required Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field.
- 0–1 years of experience in Accounts Payable / U.S. Accounting.
- Basic knowledge of accounting principles.
- Familiarity with:
- Intuit QuickBooks Online (QBO) (preferred)
- ADP Payroll (good to have)
- Microsoft Excel / Google Sheets
- Willingness to learn U.S. accounting and payroll processes.
- Ability to work during U.S. EST business hours.
Strong attention to detail and willingness to learn.
